Accounting Operations Assistant (Construction & Property Services)
Location: Remote (LATAM)
Schedule: 40 hours/week (Monday–Friday; occasional Saturdays may be required)
Salary: $2,000–$3,000 USD/month

About Our Client

Our client is a Houston-based construction and property maintenance company with over a decade of experience delivering turnkey solutions across the United States. They specialize in ground-up construction, renovations, property maintenance, and customized facility solutions for a diverse client base that includes national brands, REITs, and educational institutions.

Position Overview

They are seeking a highly organized and detail-oriented Accounting Operations Assistant with strong experience in QuickBooks Online to support our day-to-day operations. This role is critical to ensuring smooth financial and administrative processes across multiple ongoing projects.

The ideal candidate has experience working with U.S.-based companies—preferably in construction or property services—and is comfortable managing a wide range of accounting and administration-related responsibilities remotely.

Key Responsibilities

Accounting & Financial Support (QuickBooks Online)

• Manage all QuickBooks Online activities, including:

  • Invoicing and billing

  • Accounts payable and receivable

  • Expense tracking and categorization

  • Bank and credit card reconciliations

• Generate financial reports and assist with budgeting and cost tracking

• Support payroll processing and contractor payments (as needed)

Project & Operations Support

• Assist with project tracking, timelines, and documentation

• Support compliance-related documentation (e.g., contracts, insurance, permits)

• Help coordinate maintenance schedules and service requests

• Ensure accurate record-keeping across multiple active projects

Administrative Support

• Manage daily administrative operations, ensuring efficiency across departments

• Coordinate schedules, meetings, and internal communications

• Maintain organized digital filing systems and project documentation

• Assist with vendor communication and subcontractor coordination

Qualifications

• Proven experience as a Bookkeeper, Administrative Assistant, or similar role

• Extensive hands-on experience with QuickBooks Online (required)

• Experience supporting U.S.-based companies (construction industry experience is a strong plus)

• Strong understanding of basic accounting principles

• Excellent organizational and multitasking skills

• High attention to detail and accuracy

• Strong written and verbal English communication skills

• Ability to work independently and manage priorities in a fast-paced environment

Nice to Have

• Experience in construction, property management, or facility services

• Familiarity with project management tools or CRMs

• Knowledge of U.S. compliance and documentation processes (e.g., W-9s, COIs, permits)

What We Offer

• Competitive salary in USD

• Long-term, stable remote opportunity

• Exposure to large-scale, multi-sector construction projects across the U.S.

• A collaborative and fast-growing team environment