Virtual Assistant – Operations Support (AI-First) (Remote, LATAM)

💰 Salary: USD 18,000 – 20,400/year + Health Insurance Bonus (~USD 100/month)
📅 Schedule: Monday–Friday, 8 AM–5 PM EST (U.S. Eastern Time)
🏝️ PTO: 10 days per year (accrual basis) | 🇺🇸 U.S. Holidays Off
💵 Payments: Bi-weekly

About the Company

Latino Legends is partnering with a fast-growing, U.S.-based real estate investment firm managing a diverse portfolio of residential and commercial properties across multiple states.

The company operates with an AI-first mindset, leveraging automation, data intelligence, and modern technology to drive operational excellence, scalability, and long-term sustainability. Efficiency is not optional — it’s embedded in how they work.

They are seeking an AI-fluent Virtual Assistant – Operations Support with a strong financial foundation who can combine operational precision with modern AI tools to enhance workflows, reporting, and communication.

About the Role

This is not a traditional assistant role.

We’re looking for someone who understands how to leverage AI as a daily productivity multiplier — using tools like Claude, Gemini, workflow automations, AI-assisted reporting, and process optimization systems to work smarter, not just harder.

You’ll provide direct administrative and operational support to the Director of Operations while identifying opportunities to streamline tasks, automate recurring processes, and improve data visibility across the organization.

You should be highly organized, financially literate, tech-savvy, and comfortable experimenting with AI tools to improve efficiency.

Key Responsibilities

🤖 AI-Driven Operations & Process Optimization

• Use AI tools to draft communications, summarize reports, and streamline documentation.
  
  

• Identify repetitive workflows and propose automation solutions.
  
  

• Build and maintain AI-assisted trackers, dashboards, and reporting systems.
  
  

• Continuously improve operational processes using AI-enhanced workflows.
  
  

📅 Administrative & Executive Support

• Manage the Director’s calendar, scheduling, and meeting coordination.
  
  

• Track ongoing priorities, deadlines, and deliverables using digital systems.
  
  

• Maintain organized, searchable digital filing systems.
  
  

• Ensure timely follow-ups across departments and stakeholders.

📊 Financial & Reporting Support

• Assist in preparing financial reports, expense summaries, and budget trackers.
  
  

• Review invoices, receipts, and statements for accuracy before approval.
  
  

• Support monthly reporting cycles with clear, data-backed updates.
  
  

• Leverage AI tools to analyze financial data and highlight discrepancies or trends.
  
  

🤝 Property-Level Coordination & Communication

• Support property-level day-day-operations
  
  

• Contact vendors for quotes, invoices, and service updates.
  
  

• Track maintenance schedules and payment timelines.
  
  

• Maintain strong professional relationships with contractors and suppliers.
  
  

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field (or equivalent experience).
  
  

• 2–3 years of experience as a Virtual Assistant, Executive Assistant, or Operations/Finance Coordinator.
  
  

• Advanced English proficiency (written and verbal).
  
  

• Strong financial literacy and attention to detail.
  
  

• High level of comfort with AI tools and automation platforms.
  
  

Required Technical & AI Skills

• Proficiency in Google Workspace, Microsoft Office, Slack, Calendly, and similar tools.
  
  

• Demonstrated daily use of AI tools (Claude, Gemini, AI writing assistants, workflow automation platforms, etc.).
  
  

• Ability to create prompts that generate accurate, structured outputs.
  
  

• Experience improving or automating internal workflows using technology.
  
  

• Strong digital organization and documentation practices.
  
  

Preferred

• Experience with property management or accounting software (AppFolio, Yardi, or similar).
  
  

• Understanding of real estate operations and multi-property support.
  
  

• Experience building dashboards or process documentation systems.
  
  

Who Thrives in This Role

• A systems thinker who constantly asks: “How can this be automated or improved?”
  
  

• Someone who embraces AI as a core professional skill — not just a novelty.
  
  

• Highly organized, proactive, and comfortable working independently in a remote environment.
  
  

• Detail-oriented with strong financial accuracy.

What’s in It for You

• A forward-thinking, AI-enabled work environment.
  
  

• Direct exposure to U.S. leadership and real estate investment operations.
  
  

• A stable, long-term remote opportunity with consistent hours.
  
  

• Competitive compensation and benefits
  
  

• Work directly for a leader that truly wants to see his people grow.