EXECUTIVE ASSISTANT

Operations Support | AI-First | Remote (LATAM)

Latino Legends is partnering with a a fast-growing, U.S.-based real estate investment firm managing a diverse portfolio of residential and commercial properties across multiple states. They operate with an AI-first mindset—leveraging automation, data intelligence, and modern technology to drive operational excellence, scalability, and long-term sustainability. Efficiency isn’t optional here. It’s embedded in how they work.

Our client is building something different. A company where people take ownership, where systems replace chaos, and where the right person in the right seat can have an outsized impact. That’s what this role is.

About the Role

You’ll serve as the right hand to the Director of Operations—providing direct administrative, operational, and financial support while acting as the accountability engine that keeps everything moving forward. This is not a “take notes and schedule meetings” role. This is a role where you own systems, chase down loose ends, flag what’s falling through the cracks, and push back when things aren’t getting done—including pushing back on the person you report to.

The Director will be the first to tell you: he’s a big-picture operator, not a details person. He needs someone who fills that gap—someone who tracks every commitment, follows up relentlessly, and isn’t afraid to say “Hey, this still isn’t done and it needs to be.” If that sounds like you, this role will give you more autonomy, exposure, and impact than most EA positions ever will.

You should be highly organized, financially literate, tech-savvy, and comfortable using AI tools daily to multiply your output and improve workflows across the organization.

What Makes You Different

We’ve titled this section intentionally. We’re not looking for a generic set of skills—we’re looking for a specific type of person. The right hire has these qualities baked into who they are:

You’re a Self-Starter. You don’t wait for a task list. You look around, see what needs to happen, and do it. When you run out of assignments, you go find the next problem to solve. Downtime is your enemy.

You Take Initiative. You don’t ask “Should I do this?”—you do it and report back. You bring solutions, not questions. You anticipate needs before they’re communicated.

You Have Relentless Follow-Through. Nothing falls off your radar. If something was promised by Tuesday, you’re checking on it Monday. If a vendor said they’d send an invoice, you’re following up. You close every loop, every time.

You Hold People Accountable. This is the big one. You’re not afraid to hold your own boss accountable. If he said he’d review something and hasn’t, you follow up. If a deadline is slipping, you flag it. You do this professionally, respectfully, and firmly. You understand that accountability isn’t confrontation—it’s how things actually get done.

You’re Tough When It Matters. You know when to nudge and when to push. You don’t let things slide because it’s easier. You care enough about the outcome to have the uncomfortable conversation. You’re the person who makes the people around you better by refusing to let standards slip.

You’re Committed to Your Own Growth. You’re not just looking for a job—you’re looking for a trajectory. You invest in yourself personally and professionally, and you want to work somewhere that does the same. Here, as the company grows, you grow with it. The Director genuinely cares about developing his people and believes that when you win, the whole team wins.

Key Responsibilities

Accountability & Follow-Through

• Own the Director’s task list, commitments, and deadlines—track every open item and ensure nothing falls through the cracks

• Follow up proactively on outstanding deliverables across departments, vendors, and leadership

• Send reminders, escalate delays, and push back professionally when timelines are slipping

• Maintain a running accountability tracker—who owes what, by when, and what’s overdue

• Serve as the “closing engine” that turns conversations and commitments into completed tasks

AI-Driven Operations & Process Optimization

• Use AI tools (Claude, Gemini, workflow automations) to draft communications, summarize reports, and streamline documentation

• Maintain AI-assisted trackers, dashboards, and reporting systems

• Continuously improve operational processes using AI-enhanced workflows

Administrative & Executive Support

• Manage the Director’s calendar, scheduling, and meeting coordination

• Track ongoing priorities, deadlines, and deliverables using digital project management systems

• Maintain organized, searchable digital filing systems

• Prepare meeting agendas, capture action items, and ensure follow-up execution

Financial & Reporting Support

• Assist in preparing financial reports, expense summaries, and budget trackers

• Review invoices, receipts, and statements for accuracy before approval

• Support monthly reporting cycles with clear, data-backed updates

• Leverage AI tools to analyze financial data and flag discrepancies or trends

Property-Level Coordination & Communication

• Support property-level day-to-day operations as directed

• Contact vendors for invoices, and service updates—and follow up until closed
  
  Core Values

Our client´s core values aren’t aspirational posters on a wall. They’re how they operate daily. The right person for this role lives these naturally:

Growth Mindset (Kaizen) — You’re constantly looking for ways to improve yourself, your systems, and the organization. Yesterday’s process is tomorrow’s improvement opportunity.

High Integrity — You do the right thing even when no one is watching. You’re honest, transparent, and trustworthy with sensitive information.

Discipline — You show up every day, do the work, and follow through. No excuses, no shortcuts. Discipline is what separates good from great.

Build to Last — You think long-term. You build systems and processes that scale, not band-aids that break in a month.

Connection — You build strong relationships across teams, vendors, and stakeholders. Communication is your superpower.

All In, All Out — When you’re in, you’re fully in. You bring energy, focus, and commitment to everything you touch.

Qualifications

Required

• 2–3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations/Finance Coordinator

• Advanced English proficiency (written and verbal)—you will communicate daily with U.S.-based leadership

• Strong financial literacy and exceptional attention to detail

• Demonstrated ability to work independently, manage competing priorities, and self-direct

• High comfort level with AI tools and automation platforms—this is non-negotiable

• Proven track record of holding people accountable and driving follow-through in a professional setting

Technical & AI Skills

• Proficiency in Google Workspace, Microsoft Office, Slack,, and similar collaboration tools

• Daily use of AI tools (Claude, Gemini, AI writing assistants, workflow automation platforms)

• Ability to create structured prompts that generate accurate, actionable outputs

• Strong digital organization and documentation practices

Preferred

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field (or equivalent experience)

• Experience with property management or accounting software (Yardi, or similar)

• Understanding of real estate operations and multi-property support

• Experience building dashboards, SOPs, or process documentation systems

Who Thrives in This Role

What’s in It for You

• A forward-thinking, AI-enabled work environment where your tech skills are valued and encouraged

• Direct exposure to U.S. leadership and real estate investment operations—not a middleman, not a body shop

• A stable, long-term remote opportunity with consistent hours and bi-weekly pay

• Health insurance bonus (~$100/month) to support your coverage

• 10 days PTO annually plus U.S. holidays off

• Real autonomy and real impact—your work directly shapes how the company operates

• Work directly for a leader who genuinely wants to see his people grow and will invest in your development