Construction Administrative Assistant

Location: Remote (Working with U.S. teams across EST, CST, and MST time zones)
Schedule: Full-time, Monday to Friday (Saturdays may be required)
Compensation: $2,500–$3,000 USD/month
Language: Must be fully fluent in Spanish and able to communicate clearly in English

About the Company

Our client is a well-established construction services firm that specializes in residential turns, rehabs, and maintenance for major real estate portfolios, as well as select commercial and private projects. With operations based in Texas and Arizona—primarily in the Houston, Dallas/Fort Worth, and Phoenix metro areas—they are known for delivering quality craftsmanship, reliable project execution, and outstanding client service.

Latino Legends is proud to partner with them to find a highly organized and motivated Construction Administrative Assistant to join their growing team.

Position Overview

The Construction Administrative Assistant will play a key role in ensuring smooth project operations and efficient communication across teams, clients, and vendors. This position requires exceptional organization, attention to detail, and the ability to thrive in a fast-paced, collaborative environment.

Key Responsibilities

• Provide administrative support to Project Managers, General Contractors, and office staff.

• Serve as a main point of contact for vendors and subcontractors—soliciting quotes, processing bids, and tracking documentation.

• Maintain consistent communication with clients, providing updates and addressing inquiries or concerns promptly.

• Prepare and manage construction documents including change orders, purchase orders, and service agreements.

• Perform general office duties such as scheduling, calendar management, filing, and data entry.

• Draft and send professional correspondence and reports.

• Assist with invoicing, bookkeeping, and tracking project-related expenses.

• Maintain accurate project logs, documentation, and digital records.

• Support special projects and other administrative tasks as needed.

Qualifications & Skills

• Proven experience as an Administrative Assistant (construction industry experience preferred).

• Proficient in Google Workspace (Gmail, Docs, Sheets, Calendar, etc.).

• Strong written and verbal communication skills in both Spanish and English.

• Highly organized with strong attention to detail and accuracy.

• Ability to multitask, prioritize, and adapt in a dynamic environment.

• Customer-service oriented with a positive, proactive mindset.

• Self-starter capable of working independently with minimal supervision.

• Reliable high-speed internet connection and professional remote workspace.

• Willingness to occasionally work beyond regular office hours to meet project deadlines.

Preferred but not required:

• Familiarity with Microsoft Office 365, Wix, JobTread, or CompanyCam.

• Relevant certifications or prior experience in construction administration.

Benefits

• Competitive monthly compensation.

• Supportive and collaborative work environment.

• Flexibility to adjust work hours/days after six months of employment.

• Paid U.S. holidays: Independence Day, Thanksgiving, Christmas, and New Year’s Day.

• Half-days off before Thanksgiving, Christmas, and New Year’s Day.